Increased+Productivity+with+MS+SharePoint

One of the major challenges at CAPCS over the years has been effective communication. It has been cited or "dinged" in internal and external quality reviews. The 21st century skill of flexibility and adaptability is paramount as a memeber of this community. Decisions change at the drop of a dime around here, and as well intended as they may be their eventual effectiveness relies on our ability to collectively be informed, gain understanding, and then implement them with fidelity. At CAPCS, three day old information can seem archaic, as many instances of revisits and renditions may have occurred. We are a collective of moving parts, sometimes working in harmony like an aligned gear and sometimes grinding in opposite directions as soon as the road hits a curve. Accepting who we are, need to keep the right tools handy so that we don't blow a cylinder. The CAPCS schoolbus needs a navigation system, one that provides a communication platform to all departments and gives real time updates when the steering wheel turns left and right. (OK enough of the analogy already!!)

Take a look at the SharePoint website or this quick video to get an understanding of the power of this productivity tool that **we** **already own.**

Here's a practical example, in order for the CAPCS summer institute to be pulled off successful we needed the following departments to work on one accord:


 * host committee (Ashaki and Amy!:)
 * curriculum (training schedule, presenters)
 * technology (set up and troubleshoot)
 * food services (lunch prep)
 * maintanence (set up for event, set up for school year)
 * office services (copy needs, handouts)
 * HR (staff enrollment, benefits)
 * A3 office managers (information desk)

How many times did a room change? How many different emails clarifying technology requests and changes? How many lunch orders? etc...and what was our communication platform? Email...text messages...meetings...phone calls...MicroMain...word of mouth...all of that and then some. Is amazing we did as well as we did when you think about! What if we had a place that everyone could see the event shaping up in real time? Sharepoint allows us to do that. Check it out.

Action plan: Research and complete enough training to implement stage 1 of roll-out plan. Develop training schedule of key personnel (Ashaki, Toby, Maurice, Manny, KBA, Brenda Bethea, Anedra, Amy, Wes)